Event Name: Unravel & Embrace
Dates: 22/08/2025 – 25/08/2025
Location: Campwell Woods, Cherry Wood, Oakford Lane, Near Marshfield, South Gloucestershire, SN14 8FE
Organizer: Nicola Volker
Contact Email: hello@bodygardeners.com

1. Booking & Payment

  • A deposit of £220 is required to secure your place on the retreat.

  • Full payment is due by 23 June 2025, unless otherwise agreed in writing.

  • Payment can be made via the website booking system and a payment link sent via email.

2. Cancellation Policy

  • Cancellations must be made in writing via email.

  • Due to being a small business, the only way we will be able to refund the balance paid is if you transfer your booking to another person with prior written approval from the organiser. The deposit remains non-refundable. 

  • No refunds will be issued for cancellations within 60 days of the retreat start date or for no-shows.

3. Cancellation by the Organiser

  • The organiser reserves the right to cancel the retreat due to unforeseen circumstances, including but not limited to insufficient participant numbers, illness, or force majeure.

  • In such cases, a full refund will be issued, but no further compensation will be offered.

  • The organiser is not responsible for additional costs incurred, such as travel or accommodation booked separately.

4. Health and Safety

  • Prior to participation, you will be sent a waiver form to complete. It is your responsibility to inform us of any injuries, health conditions, or pregnancy in this form.

  • Participation is at your own risk. The organiser and instructors are not liable for any injuries or health issues that may arise during the retreat.

6. Insurance

  • Participants are strongly advised to take out comprehensive travel insurance that includes cancellation, medical coverage, and personal liability.

  • The organiser is not responsible for lost, stolen, or damaged property.

7. Code of Conduct

  • Participants are expected to behave respectfully and courteously towards other guests, staff, and the retreat venue.

  • The organiser reserves the right to ask any participant to leave the retreat without refund if their behaviour is deemed disruptive or harmful.

8. Photography & Media

  • Photographs or videos may be taken during the retreat for promotional purposes.

  • It is your responsibility to let us know in advance in the waiver form if you do not wish to be included in such media.

9. Privacy

  • Any personal information you provide will be used solely for the purpose of administering the retreat and will not be shared with third parties.

By booking this retreat, you agree to the above Terms and Conditions.

RETREAT TERMS & CONDITIONS